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PMP Sample Questions

  1. A project manager would find team development the most difficult in which form of organization?

    1. Weak Matrix organization
    2. Balanced Matrix organization
    3. Projectized organization
    4. Tight Matrix organization

    Answer: A

    Explanation: In a functional organization, the project team members have dual reporting to two bosses - the project manager and the functional manager.

    In a weak matrix organization, the power rests with the functional manager.

    In a balanced matrix organization, the power is shared between the functional manager and the project manager. A projectized organization is grouped by projects and the project manager has complete control on the project and its team.

    A Tight matrix organization refers to co-locating the project team and has nothing to do with a matrix organization.

    Therefore, a project manager would find it difficult to drive team development in a weak matrix organization.

  2. The project manager of a large multi-location software project team has 24 members, out of which 5 are assigned to testing. Due to recent recommendations by an organizational quality audit team, the project manager is convinced to add a quality professional to lead the test team at additional cost, to the project.

    The project manager is aware of the importance of communication, for the success of the project and takes this step of introducing additional communication channels, making it more complex, in order to assure quality levels of the project.

    How many additional communication channels are introduced as a result of this organizational change in the project?

    1. 25
    2. 24
    3. 1
    4. 5

    Answer: A

    Explanation: Number of communication channels with "n" members = n*(n-1)/2

    Originally the project has 25 members (including the project manager), which makes the total communication channels as 25*24/2 = 300.

    With the addition of the quality professional as a member of the project team, the communication channels increase to 26*25/2 = 325.

    Therefore, the additional channels as a result of the change, that is, 325-300 = 25.

  3. Once the project is complete, the complete set of project records should be put in which of the following?

    1. Project Archives
    2. Database
    3. Storage room
    4. Project Report

    Answer: A

    Explanation: Project records should be prepared for archiving by the appropriate parties.

  4. Which of the following is a common format for performance reporting?

    1. Pareto Diagrams
    2. Bar charts
    3. Responsibility Assignment Matrices
    4. Control Charts

    Answer: B

    Explanation: Common formats for Performance Reports are, bar charts (also called Gantt Charts), S-curves, histograms and tables etc.

  5. If the cost variance is positive and the schedule variance is also positive, this indicates the:

    1. Project is under budget and behind schedule
    2. Project is over budget and behind schedule
    3. Project is under budget and ahead of schedule
    4. Project is over budget and ahead of schedule

    Answer: A

    Explanation: Positive Schedule Variance means the project is ahead of schedule; Negative Cost Variance means the project is over-budget.

  6. During execution of a project, an identified risk event occurs that results in additional cost and time. The project had provisions for contingency and management reserves. How should these be accounted for?

    1. Contingency reserves
    2. Residual risks
    3. Management reserves
    4. Secondary risks

    Answer: A

    Explanation: The question is about correct accounting for risk events that occur and updating the reserves.

    Reserves are meant for making provisions in cost and schedule, to accommodate for consequences of risk events.

    Risk events are classified as "unknown unknowns" or "known unknowns", where "unknown unknowns" are risks that were are not identified and accounted for, while "known unknowns" are risks that were identified and provisions were made for them.

    Provisions for "unknown unknowns" are in management reserves while those for "known unknowns" are accommodated in contingency reserves. Management reserves are at the discretion of senior management while the contingency reserves are at the project manager's discretion.

    Residual and secondary risks are remaining unmitigated risks and resultant risks of mitigation, respectively. These are not reserves.

    In this case, the risk event is one of the identified risks and therefore, 'contingency reserve' is the one where the cost and schedule impact would be accommodated in.

  7. Which one of the following is the last step of project closing?

    1. Client has accepted the product
    2. Archives are complete
    3. Client appreciates your product
    4. Lessons learnt are documented

    Answer: B

    Explanation: Archiving is the last step in the project closing.

  8. Who should be involved in the creation of lessons learned, at closure of a project?

    1. Stakeholders
    2. Project team
    3. Management of the performing organization
    4. Project office

    Answer: A

    Explanation: 'Stakeholders' include everyone who are actively involved in the project or whose interests may be affected as a result of the project execution or completion.

    The 'project team' creates the lessons learned on the project.

    The role of the 'project office' depends on the function defined for it within the performing organization and it could be either facilitating best practices for all projects or could constitute the project team.

    As lessons learned should capture all variations and what could have been done better for future deployment, 'stakeholders' should be involved in creation of lessons learned.

  9. An organization has recently started outsourcing work to a low cost, high value, engineering center located in a different country.

    Which of the following should the project manager provide for the team as a proactive measure?

    1. A training course on the laws of the country
    2. A course on linguistic differences
    3. An exposure to the cultural differences
    4. A communication management plan

    Answer: C

    Explanation: Understanding cultural differences is the first step towards an effective communication amongst the project team involving outsourced work from a different country. So, what is needed in this case is 'an exposure to the cultural differences', which is being mentioned as choice C.

    Choice A, that is, 'a training course on the laws of the country' is a subject of legal experts and not of the project team.

    Choice B, that is, ' a course on linguistic differences' would not serve the purpose of understanding and appreciating cultural differences, for better teaming.

    Choice D, that is, 'a communication management plan' is a document that provides data gathering and dissemination amongst stakeholders of the project. It is necessary for the project but does not help in bridging communication gaps across different cultures

  10. While reviewing the progress, the project manager assesses that an activity has been missed out from the implementation plan. A milestone, scheduled to be achieved within another week, would be missed with the current implementation plan.

    Which of the following is the next best action for the project manager in this situation?

    1. Report the error and the expected delay
    2. Omit the status update on the milestone
    3. Report the error and the planned recovery actions
    4. Assess alternatives to meet the milestone

    Answer: D

    Explanation: Choice D, that is, 'assess alternatives to meet the milestone' indicates confronting the issue with an attempt to resolve the issue. Hence this would be the best approach.

    Choices A and C, that is, 'report the error and the expected delay' or 'report the error and the planned recovery actions' do not attempt to solve the problem.

    An attempt to solve the problem is the next best thing to do in this situation, before reporting the issue correctly.

    Choice B, that is, 'omit the status update on the milestone' is unethical.

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