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Administrative Assistant Interview Questions

Each kind of job has some specific requirements and asks for some special skills from the employee. Same rule is applicable for the profile of an administrative assistant. The questions asked by the interviewer in the job interview for the post of an administrative assistant are aimed at knowing the skills and qualities possessed by the employees so that they can be judged whether they are fit or unfit for the job. Let us have a look at some of the most common interview questions which you can refer before going for the interview of an administrative assistant.

Question 1: Tell me something about yourself. OR Describe yourself.

Answer: This is a question which is asked by almost each and every employer to their employees before hiring them. The required answer for this question must include all the qualities essential for the job of an administrative assistant. Do not describe your family background while answering this question. This will decrease the chances of your selection for the next round of the interview. Try to give examples of your qualities such as your decision making skills, communication skills, how do you handle your targets, and many more.

Question 2: Why should we hire you as an administrative assistant?

Answer: Do not answer hastily to such a question. “You should hire me because I am the best candidate for this position” is a very bad answer. Do not answer like this at all. If you do so then you are directly out of the race for the job. An answer that will highlight all your positive points those are very much in accordance with the job profile will definitely make the best answer for such a question.

Question 3: Why do you want to leave your previous job and join our company or organization?

Answer: Be careful while answering this question. Make sure that you do not pass any negative comments about your previous employer or your previous job. Try to give an affirmative answer and focus on the positive points. For example, you can say that, “I have learnt a lot from my previous job, and now I am here to learn some new skills and face new challenges. I like learning new things, and this will increase my knowledge and give me a broader exposure to the world.” By answering this way, you can create a very good impression on the interviewer.

Question 4: What, according to you, is your greatest weakness or your negative point?

Answer: You need to be very cautious while answering this question. Do not say that you don't have any weakness or you have no negative quality within you. Each and every individual has some or the other weaknesses or negative qualities. Hence, if you say 'no' as an answer to this question you may loose the job. Instead give an example where you learned how to overcome it and improve yourself. This will impress the interviewer a lot.

Question 5: Where do you see yourself in the near future?

Answer: There is no definite answer to this question. By asking this question, the interviewer or the employer wants to analyze how ambitious and career oriented you are and how committed you are towards your profession so that you prove to be an asset for the company. So give such an answer which states these points. Do not tell them about your retirement plans while answering this question. Instead try to explain them how will you earn a name and fame for the company with your innovative strategies.

Question 6: When did you experience your biggest failure till date and what did you get to learn from it?

Answer: Do not answer hastily to this question like you did not face failure till date or you are very perfect in everything you do. This may create a bad impression on the employer. Also, remember that do not answer something which exposes your biggest drawback. Hence, answer in such a way that reveals not only your failure but also your positive side that you developed because of it. If possible, support your answer with a real time example.

Question 7: When do you feel motivated?

Answer: If you answer this question like "I feel motivated when I do a good job and get rewarded for it.” there is nothing wrong with this answer but it tells the employer very little about you. You can also answer it in a much better way. This is a golden chance to highlight your positive traits, so do not waste it by giving such vague answers. Prepare an answer such that it will give the employer a hint of some of your very good characteristics. Here also try to concrete your answers with some examples.

Question 8: How will you handle a situation where you find difficult to get along with any of the co-employee?

Answer: A very bad answer which is given by most of the employers is “I get along very well with people so I can handle such situations very easily.” Such answers are termed as 'easy outs', which the employers never like. Hence try to avoid such answers if you want to move on to the next round. Explain the answer with an example that will reveal the positive side of you to the interviewer.

Question 9: When did you feel most satisfied in your previous job?

Answer: Here also try to avoid vague answers. Think about a situation where you gave your best and which is also relevant to the new job that you have applied for and include it in your answer. This will create a very good impression on the employer. Grab this opportunity and share your interests to prove that you make the perfect fit for the job. Show them how enthusiastic yo are about the job by giving appropriate examples.

Question 10: What are your salary expectations?

Answer: It is a very bad practice to state your exact salary figures. Hence, try not to state your salary expectations using the exact numbers. Instead you can say that, you are more concentrated towards the work as compared to the salary. Hence, if the job is good then you can negotiate on the salary to little extent. State your expected salary in a smart way by giving the employer a range according to your experience and the skills that you master. You can also add the cost of living while making your salary calculations.

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